Professional
Resources
Broker
Note: The description of each Professional
Resource form is very similar. If you
are going through Help forms one-by-one you may want to read about one of the
Professional Resources then skip to the Other
Resources form.
Purpose: Brokerage information is needed in some
of the documents generated by the application. The Broker form eliminates duplication of
data, reduces the possibility of errors, and reduces the amount of time
needed to produce documents.
Overview: To add a record, press the New button
on the standard toolbar. The new
record that is generated is titled New Broker Record. Click in the Brokerage textbox and enter
the name of the Brokerage. The initial
‘** No Broker **’ record must remain an option for companies that do have a
broker so it can not be modified or deleted.
Fill in the data including the appointment date which is
the date of the directors’ resolution documenting the appointment of the
brokerage. Enter the account number
and account name. Add as many broker records as needed for all the companies
in the database.
All of the brokerages are displayed in the broker
list. When a different company is
selected using the company tabs at the top of the form, the brokerage for the
company is selected in the list and the broker’s data appears on the form. To select a different broker for a company
just click on the name of the brokerage in the list while the company name is
selected in the company tabs. If a
company is not represented by a broker select the ‘** No Broker **’ option.
Related Information:
1. Adding a Broker Record
- Use Standard Toolbar ADD
Use the Add Broker Record
option under File in the main menu at the top of the form
2. Deleting a Broker Record
-Use Standard Toolbar
DELETE button or
-Use the Delete Selected Broker
option under File in the main menu at the top of the form
3. Modifying a Broker Record
- Use Standard Toolbar SAVE >
button or the
- REVERT
 button or Use the SAVE or REVERT
options under File in the main menu at the top of the form
4. Record Navigation
- The First/Prior/Next/Last
buttons move through the broker records in the order they were entered
5. List
 and Find
- The ‘List’ option displays
the names of brokerages
Selecting a name in the list
displays that
record on the form.
- The ‘Find’ option locates broker
records by
City
Broker
Brokerage
6. Reports: The
following reports are accessible from the Reports
option on the main menu. While moving from
one form to another the report options change.
- Broker Profile for the
Selected Company
- Brokers by Company
- Companies by Broker
Company Tabs: Use these tabs to
navigate through the companies in the database. When a company name is selected, the
brokerage representing the company is selected in the broker list.
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Resource Tabs: This is a set of tabs located under the company tabs that
display the professional resource pages. The Other Resources tab displays web links to topics important to LLCs and corporations including the SEC web site and
Secretary of State web sites.
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Brokers List: List of all
brokers in the database. Select a company
tab at the top of the form then select one of the brokers in this list. The selected broker’s name is then associated
with the selected company. Each time a
company tab is selected the broker information appears on the form for the
broker that is associated with the selected company.
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Web Resources: Internet web link
to a page that provides information specific to brokerage firms that deal
with LLCs and corporate clients.
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Date Appointed: Date the board of directors approved a resolution appointing the
selected brokerage to represent the company.
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Account
Number & Name: The name and number of the selected company’s brokerage
account.
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Email Button: Click
this button to send an email message to the
selected broker. Your
email software must be MAPI compliant to use
the app for emailing. MAPI
is supported by: Outlook,
Outlook Express, Netscape, Eudora, and Groupwise.
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Broker: The brokerage
textbox should contain the name of the brokerage while the Broker textbox is
the name of the broker that services the company’s account.
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TOP
Email Address: Email address for
the broker. This is required if you
want to email the broker using the Email Button.
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Notes: You can keep notes
for the selected broker for the selected company.
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Adding a Record: Click the Add
button on the standard toolbar to add a record to the broker list.
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Deleting a Broker Record: Press the Delete
button on the standard toolbar to delete the selected brokerage record. If the brokerage record being deleted is
associated with a company in the database, the name of the company’s
brokerage will change to the ‘** No Broker **’ option.
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Modifying
A Broker Record: Select the name of
the brokerage in the broker list. Information for
the selected brokerage appears and can then be modified.
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