Officers and Directors

Purpose:  This form contains offices held, responsibilities, wages, and other information for each person in each company.  The data is used to complete documents, track meeting attendance, and more.

Overview:The names of companies added on the Company Profile form are listed in the tabs across the top of this form.  When a company tab is selected, the names of the personnel associated with that company appear in the list on the top right of the form. The company/personnel links must be entered on the Personnel form where company names are checked for each person associated with each company.  A person’s name will not appear on this form unless s/he has been marked on the Personnel form as being associated with the selected company.

To add, remove or change information select a company tab at the top of the form and select a person’s name in the list of personnel for that company, then select each office the selected person holds in the selected company.  The authorizations that have been given to the person by the shareholders or directors are also entered here.  When an officer title is checked the Salary and Date of Office text boxes appear so that this information can be entered as well.

Related Information:

1.  Modifying a Record
-  Use Standard Toolbar SAVE  button and
    REVERT   button or

-  Use Save or Revert options on the File menu 

2.  Adding a Record

-  (Not available on this form.)

3. Record Navigation  

-  The First/Prior/Next/Last buttons move through the names of the people associated with the selected company in the order they were entered.

4.  List   and Find

-  The ‘List’ option displays the names of people
associated with the selected company.
Selecting a name in the list displays that
record on the form.

-  The ‘Find’ option locates records of people by
last name

5.  Reports: The following reports are accessible from the Reports Option on the main menu. While moving from one form to another report options change
 
-  Officers & Directors Sorted by Offices Held
-  Officers & directors Sorted by Officer Names
-  All Stockholders for Selected Company
-  Detailed list of Officers, Directors, etc.

Company Name:  The company tabs across the top of the form list all of the companies in the database.  When a company tab is selected only the personnel that have been linked to the selected company on the Personnel form appear in the list on the right side of Officers and Directors form.  
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Names of Personnel:  Once a company tab is selected at the top of the form the names of individuals who are associated with that company can be selected in this list.  When a person’s name is selected, information appears for the selected person.  One person can be associated with many companies.  The information for the selected person represents the person’s positions, responsibilities, authorizations, gratuity, dates of office, etc. only for the selected company.  If another company is selected that the same person is associated with, a different set of data is presented for that person in the new company.  
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Date of Office:  The date of office is the date that the person was appointed by the shareholders or directors to the new position. The Date of Office and Salary text boxes are hidden until the check box next to the  title is selected. 
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Salary:  Enter the salary for the selected person in the selected company for each office held.  The salary should be the currently authorized salary.
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Authorizations:  In a corporation or LLC, only those who are authorized by the board of directors or stockholders can carry on certain activities.  Many of these activities are listed here.  The application contains resolutions that document the authorization of these activities and, if the resolutions have not already been generated, they should be created as soon as possible.
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Director:  This checkbox should be selected for each director.  There are a variety of functions including the Directors’ Meeting and documents that will not show the names of all the directors unless this box is checked.  When a new director is elected, a resolution should be created authorizing that appointment.   
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Chair of Board of Directors:  This checkbox should be marked for the chair of the board of directors.  If a new chairperson is marked, the check that marked the previous chairperson is removed.  If the director checkbox is not marked for the chairperson, it is marked when the chairperson checkbox is marked.    
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Shareholder:  This check box should be marked if the selected person is a stockholder for the selected company.  There are many places in the database where the names of shareholders are needed including attendance at stockholder meetings and shareholder resolutions. 

This checkbox must be marked for the names of stockholders to appear in the list of company associated stockholders in the Shareholder Transaction Ledger.  When creating a stock transaction for a new shareholder, the stockholder must be entered on the Personnel form and marked as being associated with the company s/he has stock in.  The Shareholder checkbox must then be marked on this form to indicate that the person is a stockholder of the selected company.  Entering a stock transaction on the Stock Transactions page causes the application to check whether or not the people involved in the transaction are marked as shareholders and the checkbox is marked if it is not already marked and unmarked if the person is no longer a shareholder in the selected company .  (You are asked whether you want to update this information prior to changes being saved.)
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Offices Held:  There are many places in the documents that refer to people holding certain offices; for example, the name of the secretary appears at the bottom of board of director resolutions.  The name of the secretary is entered automatically if the checkbox for the secretary is marked here.   
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Modifying A Record: It is relatively easy to modify records.  Simply select the company in the company tabs that the person is associated with.  Then select the name of the person in the list at the top right of the form.  Now change the information for the selected person.  The changes can be saved by pressing the SAVE button on the Standard toolbar or to revert to the data that was last saved press the REVERT button.    
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Adding and/or Deleting Records:  Records can not be deleted on this form.  This form is a composite of the Company Profile and Personnel forms where companies and personnel are added and deleted. 
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Notes:  Add notes for the selected person in the selected company.. 
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