Stock
Register
Enter
Transactions
Purpose: This form is the data entry form for the
Stock Register which contains important information for tracking the
ownership of a corporation or LLC.
Overview: Use the company tab to select the
company that the stock transaction is for. Press the New button on the standard toolbar to add a stock
transaction record and enter data pertaining to the transaction. Stock certificate numbers must be
sequential so it’s a good idea to let the software program generate new
certificate numbers after the first number is entered.
There are a variety of companies that sell stock
certificates over the Internet and there are simple stock certificates
included in the application.
Related
Information:
1. Adding a Transaction Record
- Use Standard Toolbar ADD
button or
- Use Add Stock Transaction
option on File menu
2. Deleting a Transaction Record
- Use Standard Toolbar
DELETE
button or
- Use Delete Stock Transaction option
on File menu
3. Modifying a Transaction Record
- Use Standard Toolbar SAVE
button or the
REVERT
button
or
- Use the Save or Revert
options on the File menu
4. Record Navigation 
- The First/Prior/Next/Last buttons move
through the stock transactions in the order the transactions were entered
5. Find
- The ‘List’ option is not
available from this form because the
Stock Transfer Ledger fulfills this function.
- The ‘Find’ option locates
records of stock transactions by
Transaction Date
Transfer Date
Certificate Number
Buyer
Seller
6. Reports The following
reports are accessible from the Reports option on the main menu. While moving
from one form to another the report options change.
- Details for Selected Transaction
- Stockholders for Selected Company
- Ledger for
Selected Company
All Companies by Company
All Companies by Buyer
All Companies by Seller
All Companies by Date
- Stock Types for
Selected Company
For All Companies by Company
- Dividend
Dividends for Selected Company
Dividends for All Companies
Company Tabs
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Certificate: The certificate
number is actually the number of the transaction.Each time a transaction
occurs a new stock
certificate should be issued to the new owner.
If a shareholder trades half of his shares, two new
certificates need to be issued. One certificate is for the half that is
traded and the other for the half retained by the original owner.
In all
cases the old certificate is retired by the company, marked as “No Longer
Valid” and either kept in a secure location or destroyed, depending on the
directives of the board of directors.
Certificate numbers must be sequential. You are given an opportunity to start the
first certificate at any number but from that point on the numbers must be
sequential for audit purposes. The
application automatically generates sequential stock certificate numbers.
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Amount Paid: Enter the total amount paid for the transaction, minus any
transaction fees.
The amount per share
is automatically calculated.
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Value
of Transaction: The value of the transaction might be different than the
amount paid
for any number of reasons. Enter the value of the transaction here and the
value per share is automatically calculated. If the value of the transaction is the same as the price paid for the
transaction, enter the total amount paid as the value of the transaction.
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Tax Stamp: Some states require that a tax be paid on stock transactions.Enter the identification number issued by
the State as proof that the tax has been paid.
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Amt. Traded: Total number of
shares in the transaction.
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Price/Share: The price per share is automatically
calculated based on the number of shares traded and the total price
paid. (Total amount paid divided by
total shares in the transaction.)
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Value: The value per share is automatically calculated based on
the number of shares traded and the total value of the transaction.(Total value of the transaction divided by
the total number of shares traded.).
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Buyer Balance:The buyer’s balance is automatically calculated by
totaling the number of shares purchased by the buyer minus the total number
of shares sold by the buyer for the selected company.
If the
buyer is the company buying back stock, commonly called Treasury Stock, the
label ‘Buyer Balance’ changes to ‘Treasury Stock’ and the total amount of
treasury stock held by the company is displayed.
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Seller Balance:The seller’s balance is automatically
calculated by totaling the number of shares purchased by the seller minus the
total number of shares sold by the seller for the selected company.
If the seller
is the company making an Initial Offer, the label ‘Seller Balance’ changes to
‘Shares Outstanding’ and the total amount of stock outstanding minus any
treasury stock is displayed.
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Transfer: The transfer date
is the date the physical stock certificates were given to the buyer or the
buyer’s representative.
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Transfer To Company: If the transaction involves the issuing
company repurchasing stock, commonly called treasury stock, press the Yes
button. Otherwise the No button should
be pressed. When the Yes button is
pressed the pull-down menu containing the names of potential buyers is not
displayed.
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Transaction Company: If the transaction
involves the issuing company selling the stock, press the Yes button. This
could be an initial offering of stock or treasury stock that is being resold
by the company. Otherwise the No button should be pressed. When the Yes button is pressed the
pull-down menu containing the names of potential sellers is not displayed.
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Transaction Date: Enter the date
the transaction took place. This is
when the buyer purchased the stock from the seller. It may or may not be the same date as the
Transfer Date which is when the physical stock certificates are transferred from
the seller to the buyer.
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Buyer: The buyer is the
person or company that is buying the stock. The content of the buyer list
depends on which Buyer/Seller filter is pressed at the bottom of the
form. It can consist of all the people
marked as being associated with the company on the Personnel form, all the
companies in the database other than the issuing company, or the names of all
the companies and people in the database other than the issuing company. Owners and shares of stock are tracked by
the software.
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Seller: The seller is the
person or entity that is selling the stock. (See Buyer above for more details.)
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Transaction Count: The transaction count displays the total
number of the selected type of stock for the selected company and the number
of the selected stock in that list.
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Transaction Record: Press the New
button on the standard toolbar or select the Add Stock Transaction option in
the File menu on the main menu at the top of the form to create a new stock transaction
record. A new record with blank text
boxes appears so data can be entered.
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A Transaction: Press the Delete
button on the standard toolbar or select the Delete Stock Transaction option
in the File menu on the main menu at the top of the form to delete the
selected stock transaction. The record
is deleted and the form displays the most current stock transaction for the
selected company.
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Modify: To modify a transaction locate the
transaction using the Navigate buttons or press the List or Find button on
the Standard toolbar. Make any changes that are needed. (Keep in mind that it is important to keep
the stock certificate numbers sequential with no overlapping or missing
numbers.)After the changes have been
made, press the Save button or the Revert button on the Standard tool bar to save
changes or to revert to the previously saved version.
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Voting: Typically common shares have voting rights
and preferred shares do not but this can be modified by the board of
directors and/or shareholders depending on the strategies that have been
developed for the company.
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Notes: In addition to
adding notes of your own, notes are automatically added for audit purposes
when a certificate is surrendered and another certificate replaces it. The
notes include which certificate is being replaced, which certificate replaced
the currently selected certificate, and the certificate numbers of any additional
certificates that were generated to keep the number of shares in the
certificate being surrendered in balance with the number of shares in the
transaction.
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Surrender: This button opens the surrendered certificates form. All certificates
held by the selected seller are listed. The certificate(s) that are being
surrendered are checked. The
surrendered certificate number can be changed unless the certificate has
already been replaced.
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Print
Certificates:You can print a certificate for the currently selected
transaction in a variety of formats.
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Close
Button: This button closes the
form.
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